Whether you’re running a business or running a home, keeping things organized is key to success. There are tons of apps and websites to help you stay organized nowadays and, though I’ve tried many, I always come back to old faithful Microsoft Excel.
Microsoft Excel is more than a computer program your parents used at their desk jobs. When used effectively, it can be a rewarding tool in your arsenal, whether you’re a business owner, a professional, need to manage your household finances or schedule, or simply need a budget. Drop-down lists are one way to simplify data input within Excel, which is helpful where time is money.
How to easily add drop-down lists in Excel
What you’ll need: A Microsoft Office subscription is required to access Excel, whether it’s on the web or the desktop application. Alternative software like Google Sheets has similar functions, but the processes may differ.
How do I create a yes/no drop-down in Excel?
Creating a yes/no drop-down in Excel uses the process we followed for the example above. All you need to do is follow these steps:
- Select the cells you want to contain the drop-down lists.
- Click on Data Validation.
- Insert Yes, No in the Source field on the pop-up, only separated by a comma.
- Click OK to save your yes/no drop-down list.
Do I need a formula to create drop-down lists?
No formula is needed to create drop-down lists in Excel. All you need to do is change how the data is added to the cell from typing in text to selecting from your list by going to Data Validation within the toolbar.
Is a drop-down list the same as data filtering?
Though they are often mistaken, Data Filtering is different from drop-down lists. Data filtering is added to the headers of each column, so you can filter the visible data by category — for example, filter the data in a column by month, name, place, and more. A drop-down list lets users select an item to fill the cell with.